How To Create a Cleaning Invoice

How to Create a Cleaning Invoice

Are you in the cleaning industry? If so, then you should know that business is always booming. For one, homes and offices are always looking for cleaning services. Also, Americans are always looking for reliable firms to help them with their cleaning needs. Whether it’s dusting windows or taking out the trash, there are a lot of opportunities for the cleaning industry to be needed.

Industry Background

Let’s talk about numbers – in a recent report from FranchiseHelp; it’s claimed that the cleaning industry earned $46 billion this year. It will also grow by ten percent by 2026. In terms of employment, more than 1.7 million people are currently working in the cleaning industry. Despite that already staggering number, reports claim that it will keep growing by at least six percent in the next few years.

The reason for this is rising trend is the increase in demand. Many businesses are looking for professional cleaning services, which only grows as the population increases. The cleaning industry is also very popular among single-person households, which makes up 27 percent in the U.S.

In the midst of the global crisis that we are facing, it’s also good to know that the cleaning industry is still thriving. In fact, many experts claim that it’s one of the most recession-proof business industries. Think about it – people are looking to clean and sanitize their homes nowadays. They can’t always do it themselves, so they get help from a professional cleaning company. If you think about the enormous number of people in the entire country, you’d see why the cleaning industry is 100 percent crisis-proof.

How to Create a Cleaning Invoice Template

Contract cleaning is a billion-dollar industry, and it’s growing each year. These numbers along are already enticing enough for anyone to want to start a commercial cleaning business. If you’re one of those people, or if you’re already running a cleaning firm, your main priority should be getting paid.

To get paid, you’ll need to refine your invoicing system. One important factor in improving in that area is actually creating a proper invoice template. One of the main reasons why businesses fail is because of their poor invoicing system. Some don’t even have one, which is worse.

It doesn’t matter if contract cleaning services is a billion-dollar industry. If you don’t know how to ask for money from your clients, then your business will fail. In most cases, cleaning service providers are not paid in advance. They render the service first, send the invoice, and wait to receive payment.

A cleaning invoice template is a relevant part of your cleaning business. Whatever cleaning services you offer, you should know that professional invoices like this need to be created with all the important details. That’s why you need to know how to create a cleaning invoice template. Keep in mind that there are different invoice templates for a variety of businesses. For a cleaning services invoice, you’ll need to include the right elements.

Invoicing can be challenging for any industry. So, to help you out, we’ve created a guide on how to create a cleaning invoice. Without further ado, let’s get started!

Designing a Professional Cleaning Invoice Template

Your invoice template is not only a piece of paper that details the money that a client owes you. It’s also an extension of your business. That’s why you need to make the design consistent, unique, and professional. Your invoice represents your entire brand, shows an act of professionalism on your end, and encourages your customers to pay you. In addition, your invoice should also give your clients a reason to acquire your cleaning services again in the future.

You might think that incorporating all of these elements into your cleaning invoice template is a complicated process. But it’s not, and it always start with the design of your invoice template. Here are some essential elements that should be included in your invoice design:

  • Include your logo. It can either be an image or your business or company name, along with a tagline beneath it.
  • Place your logo at the top of the page – either on the left or right corner or right in the middle.
  • Make sure your logo is relevant to your business.
  • It should have elements that suggest that you’re a cleaning firm and not something else.
  • Include your business details and contact information (address, phone and fax numbers, website, and email address). That way, your clients will have an option to contact you if they are concerned with the invoice you sent.

Always remember that you’re not the only cleaning business in town. Your client will likely have several other vendors under their radar. So, don’t assume that they will always come back to you. Make them want to do that by making it easy for them to get in touch with you. That way, you’ll have a much better chance of getting paid on time while also retaining your customers.

Accuracy is Key

Complete your cleaning invoice template with accurate customer details. A template invoice should feature the following:

  • Filling out their name, address, phone number, and a list of services provided.
  • It’s also best practice to do an itemized list. That way, your clients will know what they’re paying for.
  • Transparency is how you’ll be getting paid on time. So, add a description for each service provided.
  • The itemized list of services rendered should feature precise dollar amounts by the hour or unit. (e.g., ‘Floor cleaning at $65/hr. for 4 hours, totaling $260.’)
  • At the top of your invoice template should be a unique invoice number that will identify that particular bill.
  • Don’t forget to put the date that you’re sending the invoice.
  • Add a due date. You have several options for this, including ‘due on receipt,’ ‘Net15,’ or ‘Net 30.’ If you can recall in our payment terms article, Net 15 and Net 30 allow the customer to pay within 15 or 30 days, respectively.
  • Don’t forget to put the total amount due. Include taxes, discounts, and late fees that reflect in the subtotal
  • Mention the payment methods you accept.
  • In terms of late payment, you should only allow up to 14 days until you start handing out penalties. You shouldn’t go beyond 14 days as it will risk the customer forgetting to pay you. You might also need the funds right away to pay bills and other expenses.

Other Important Nuggets

Creating an invoice template is just part of the entire process of getting paid. If you want to take it up a notch, consider the following tips and advice:

Use Your Cleaning Invoice to Promote Your Business

Once your cleaning invoice template is ready, include additional information to boost customer retention. For instance, you can add a special discount at the bottom of your invoice. Incorporate a call to action like “Book an appointment” or “Call now.” Include your phone number and other essential details. You can even add a “Thank You” text at the bottom of your invoice to show gratitude. These elements will help promote your business and make sure your customers will keep acquiring your services in the future.

Establish a Payment Terms and Conditions

As with any business, it’s always important to establish a Terms and Conditions for payment. As a cleaning service business owner, the last thing you want is to encounter non-payment. Sending out a cleaning invoice won’t ensure that you’ll get paid. So, make sure you include payment terms with it. That way, your customer will be aware of these terms and will pay you accordingly and on time. For more information about payment terms and conditions, check out this article about invoice payment terms.

Using an Invoicing Software

It’s also essential to use invoicing software. In today’s digitized business landscape, you’ll need technology to make your life easier. When it comes to invoicing, none does it better than using invoicing software like ReliaBills.

Wrapping Up

To recap, the cleaning industry is booming, so you need to take full advantage of that. Invoicing is essential and should be an absolute priority. Follow the instructions about creating a proper cleaning invoice, and use invoicing software to make your life easier. By using this article as a guide, you’ll never go wrong with creating your cleaning invoice.

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