If you think your window cleaning business doesn’t need an invoice – think again! In fact, it thrives from having a professional invoice system. But that doesn’t mean you will need to do it manually.
The internet is an avenue of countless possibilities, and invoicing is one of them. A good window cleaning invoice template will not only make you look professional, but will also save you a lot of time. It will also help you get paid faster. An invoice can even help you with your taxes. It can keep your bookkeeping organized without having to hire an accountant.
Manually written invoices can be a headache as they can potentially lead to oversights and inconsistencies that will hinder your business operations. If you’re still spending a huge chunk of your time doing handwritten invoices, it’s finally time for a change.
What you need is a reliable window cleaning invoice template coming from a reputable invoicing system. By downloading an invoice template, you will save a lot of time for other business-related undertakings.
What is a Window Cleaning Invoice?
A window cleaning invoice template is a standardized form field that you can edit and use to send bills to your clients availing of any window cleaning services. This document is usually sent after you complete a window cleaning job. A window cleaning invoice template is a single page that provides blank fields for you to fill out. Typically, the details that should be in your invoice include the goods and services that your window cleaning company provided, the corresponding amount to these goods and services, the payment due date, and the payment methods.
A window cleaning invoice is used specifically for the following purposes:
- Keep a detailed record of business transactions, services, and client data.
- Notify clients that their payment is either coming or past due.
- Track and monitor upcoming payments to avoid late payments.
- Record necessary information for either taxes, legal purposes, or even both.
- Reach out to your clients (e.g., payment methods, discounts, other promos, or additional services you offer).
- Get a good impression from your clients so they will either keep hiring you for work or refer you to other potential clients.
A window cleaning invoice template from ReliaBills typically include fields for the following:
- Invoice number
- Company name
- Contact information and address
- Invoice line items, the quantity of goods/services, price per good/service, and total price
- Invoice total before discounts and tax
- Tax amount
- Special discounts (optional)
- Invoice total
- Additional notes for the client (payment terms, personal ‘thank you message,’ etc.)
Reasons to Create a Window Cleaning Invoice
A great quality window cleaning invoice template will save you time, frustration, and the risk of making errors while making invoices manually. At the same time, you will also get the following benefits according to Jobber Academy:
Look More Professional
Handwritten invoices can be confusing to both you and your clients. You can potentially commit errors, which will make you look unreliable and unprofessional. With a clean, branded invoice, your client will be able to acknowledge your company as professional and highly reliable. By paying attention to these details, your customers will know that you care about them.
Get Paid Faster
Another reason why you should start creating a window cleaning invoice is that you will get paid fast or on time. Most of the time, clients are hesitant to pay if you don’t provide them with an official invoice coming from your company. At the same time, they will also not pay you if they can’t clearly understand the itemized list that you provided in your invoice.
A professional and detailed invoice will make it clear to your customer what they are paying for, how to make the payment, and when they should be paying.
You’ll Get More Clients
The more clients you acquire means the more job opportunities you’ll get. And the more job opportunities you get, the more your window cleaning business will grow. If you want your customers to either come back or refer you to other potential clients, you need to stay organized and consistent. It will only take one false move to lose a customer, so make sure you do your job perfectly.
The same goes for your invoice. If your invoicing isn’t consistent, you will lose more clients than you will get new ones. That’s why to make sure this doesn’t happen; you need to be consistent with your invoicing. With a window cleaning invoice template, you can do just that and more.
Save Time and Resources
You’ll already heard this one mentioned a couple of times now. We can’t stress enough just how important a window cleaning invoice is at saving you precious time. With an invoice template, you can pre-load line items and calculate the prices at less the amount of time that you would spend when you do it manually.
Types of Window Cleaning
Creating a window cleaning invoice isn’t enough. You need also need to specify what type of window cleaning service you provided to your customers. There are different types of window cleaning services. Here are some of the most common ones:
Hard Water Removal
Homeowners tend to do window cleaning on their own. Unfortunately, they use a type of water solution that is not ideal for cleaning windows. Instead, what they get are hard water stains that will need professional services to remove. If you’ve been called for this particular service, make sure you specify it in your invoice.
Sometimes, your services will also be acquired for cleaning particular types of windows. For this one, you will be cleaning glass doors. A home or office’s glass door will also need cleaning, so make sure your service firm is up to the task.
Interior window cleaning is one of the most common types of window cleaning service. People are fond of DIY window cleaning thinking that it’s a simple and easy-to-do job. However, using the wrong cleaning solution will only make it worse. That’s where your services will be needed.
The outside portion of the windows are what people tend to see when they pass by a home or an office. That’s why keeping the exterior windows clean and shiny is an absolute necessity. With your professional window cleaning services, your clients can guarantee that their outdoor windows are always clean.
In most cases, homeowners have screens located between the external components and the windowsill. Your professional window cleaning service shouldn’t focus solely on your window glass. You should also clean screens as well. Window screens can be removed and sprayed outside to make sure they are thoroughly cleaned.
Salary Rate of Window Cleaning Professionals
How much do window cleaning services cost? It depends on the country and area that your business is located. The majority of U.S. states have average window cleaning rates of $2 to $7 per window pane.
Alternatively, some companies also charge at an hourly rate. For a full-house window cleaning service, the average cost is about $265. Encourage your clients to acquire your window cleaning service at least twice per year. That way, they will have a high chance of coming back for your service.
How to Create and Send a Window Services Invoice
At this point, you already know what a window cleaning invoice is and why it is an important document for your business. Now, it’s time to know how to make one. In this section, we will show you a step-by-step process on how you should create and send your window cleaning invoice.
Make sure you follow the steps outlined below:
- Create your free window cleaning invoice template on ReliaBills by creating a free account.
- Start filling out the blank fields starting with the logo.
- Continue with your business name and contact information.
- Fill out the client’s name, company name (if applicable), and contact information.
- Add the invoice issue date, payment due date.
- Make sure you also add a unique invoice number.
- Include the date of service rendered, along with an itemized list of the services provided.
- Add discounts (optional), and taxes; calculate the total amount and place it at the bottom portion of your invoice.
- Add your payment terms and instructions.
- When you complete a job, ask your client if they are 100% satisfied before you proceed to create your invoice.
- When they say ‘yes,’ email your invoice to your client for payment.
That’s it! These are all the steps that you need to know. It’s may be a lot of steps. But trust me – it’s fairly simple than what it looks.
Creating a window cleaning invoice will make a world of difference to your window cleaning business. All it takes is to follow the guides and step-by-step instructions provided in this article and you’re all set. If you want the best window cleaning invoice template, check out ReliaBills now! This professional invoicing system will get the job done for you.