Nowadays, people are too busy to maintain their homes on their own. That’s why they look for support from businesses like professional home maintenance and pool maintenance services. In addition, people with pools at home or resorts with pools as their main highlight have become reliant on professional pool cleaning services. That’s why if you are running one, business should be booming for you.
Swimming pool maintenance is no easy task. That’s why pool cleaning and maintenance services are pretty in-demand. Pool service providers like your businesses are essential to other businesses. However, you need to make sure that your invoicing is on point. The procedure should be pristine and comprehensive.
Your pool service invoice template should be ready and prepared to provide the service records to your customers. With a fluid invoicing system, you will be able to satisfy your clients and even attract new ones along the way.
If you’re providing professional pool cleaning and maintenance services, this article is for you. In other words, we’re going to discuss essential details about the service and teach you how to create your pool invoice template.
What is Pool Service Invoice Template?
A pool invoice template is a specific type of invoice used to request payment for various pool-related services. In addition to that, some of these pool-related services include pool cleaning, chlorination, pool pump installation, and pool maintenance, and more.
A pool invoice template is designed in a way that your clients understand the bill and the amount they are paying. Moreover, the details that are included should also materials used and other services rendered. You can use your pool service invoice template to show the service that the clients require.
With the information outlined in a pool invoice, you will maintain the client’s pool and enable them to pay the bill in proper order. After that, creating your pool cleaning invoice on different platforms like Microsoft Excel, Google Sheets, and more can definitely help with billing your clients.
How to Create a Pool Invoice
There’s a huge number of customized invoice templates available at ReliaBills. All you need is to create your free account, and you can take advantage of all the features that the invoicing system offers. With that said, here’s how you can create your swimming pool service invoice template using ReliaBills:
- Create an account in ReliaBills for free.
- Watch the introductory video on how to use ReliaBills. After that, when you are ready, head to the Invoice Section.
- Add your company name and logo in the upper left corner of the template.
- In the ‘Heading’ section, write your company name, address, contact number, email, or website URL.
- Generate the unique invoice number and paste it into the upper right corner.
- Make sure to include the date in the template.
- Fill out the client’s customer number, name, and other contact information in the Billing Field.
- In the ‘Job’ field box, write the main tasks that were performed during the service.
- Include terms of the job (if there’s any) and due date. In addition, add the sales representative involved in the job.
- In the description section, mention each service rendered or materials used. Make sure you list them line by line.
- Keep in mind that each price in the right column of the table is considered for getting a subtotal.
- You can also include any tax amount or other additional fees (late fees, penalties, arrears, etc.) to get the final total.
- At the tail end of the template, enter the payment details in the receipt of the payment.
Therefore, once you complete these steps, you can print your pool service invoice template and even come back to use it later.
Benefits of Creating a Swimming Pool Invoice
Creating a pool invoice is quite beneficial to you and your pool maintenance business. There’s nothing more frustrating than complaining about not getting paid and not having the invoice to use as proof. Similarly, if you want to get paid and earn, you need to have solid invoicing. With that said, here are some of the benefits of creating a pool invoice template:
A Good Pool Invoice Prompts Payment
When upfront payment isn’t required, there’s a high chance that your customers won’t pay you unless they receive an official invoice from you. It’s quite unusual to be paid for goods or services provided before the invoice being sent. Therefore, if you want to get paid, you need to send your invoice first. With an invoice ready, your client will be able to pay you promptly.
Reminds Clients of the Work Completed
A swimming pool invoice will remind your clients of the work you completed or the goods you provided. For instance, this itemized bill will serve as proof for customers to see the goods or services they are paying. Since you’ve included a list of the items along with a short description of each one, the total amount won’t be a subject of scrutiny or question.
Useful for Keeping Records
An invoicing system is also a great way to keep tabs on all your clients and all the transactions that your business has done. With invoicing, you can save a record of all the services you’ve done to specific clients. You can even check your files to see if a particular client has made the payment or not.
A pool invoice template also serves as evidence of sales, income, and expenses. However, not having an accurate and up-to-date archive of issued invoices can be a potential risk of getting hefty fines from your revenue.
It Boosts Company Branding
A swimming pool invoice is an excellent opportunity for your business to send a positive message about your company and brand. It indicates that your business is legit and professional, which is essential if you’re looking to grow your reputation and influence.
Your invoice should be polished. Moreover, it should feature your company logo and website address. It should even use professional language. That way, your invoice will be more believable. Efficient swimming pool invoice generation and payment collection can go a long way. It can potentially improve overall workflow and customer satisfaction. In other words, poorly-managed invoicing systems can damage your company’s reputation.
Make It Even Better With Recurring Billing
Knowing how to create a pool invoice is great. But if you want to make the most of this template, you need to use recurring billing. It’s a growing trend that lets you bill your customers regularly on a predetermined period. You can make it even better by automating both the invoicing and payment process using recurring billing software like ReliaBills.
What is Recurring Billing?
Not everyone knows this process. So, for those who are not familiar with it yet, this section is for you. Recurring billing is the process of collecting payments from customers regularly on a predefined schedule. By using recurring billing software, you can automate this process to make invoicing and payment collection easier and more fluid.
Recurring billing helps your business by improving your flow of income while also retaining as many customers as you can thank to its convenience and ease of use. The only challenging part about recurring billing is getting started. However, once you finish setting up your recurring billing strategy, you can immediately reap the benefits by having your invoices sent, and your payments received automatically without any manual intervention.
Why Switch to Recurring Billing?
Whether you’re running pool maintenance or any other business, you can benefit from recurring billing especially when you are billing your customers regularly. The benefits of recurring billing are vast. From boosting your cash flow to making invoicing and payment processes easier, recurring billing helps you and your business in a multitude of ways.
In the next section, we will explore the many benefits that recurring billing has to offer businesses, both big and small. We will discuss the importance for business owners to switch from traditional invoices and payments methods over to recurring billing.
Recurring Billing Helps Improve Cash Flow
Let’s start with the most obvious benefit. Recurring allows you to set recurring payment schedules automatically. Each recurring billing software has different options for setting up recurring invoices and payments, so read the fine print before settling on a plan that works best for you.
With a recurring billing software like ReliaBills, businesses can automatically collect their balance owed from customers each month or quarter instead of being paid in one lump sum. This level of consistency and stability will result in better and stabler cash flow that you can use to run or even expand your business!
Recurring Billing Helps Retain Customers
In the customer service department, you will also find that recurring billing helps retain customers by providing them with convenient recurring payment options. Having recurring invoices is another way of saying “no need to worry about forgetting to pay every month” since the recurring billing software will send invoice reminders ahead of time.
You can also enroll your customers in AutoPay so that you can start collecting payment from them automatically without having to ask permission every time. This level of convenience benefits not only you but your customers as well. They will certainly appreciate not having to worry about paying you on time since the recurring billing system does that for them.
Recurring Billing Helps Improve Invoice Processes
As mentioned numerous times, recurring billing is an excellent way to automate invoices and payment processes. This billing method saves time by allowing you to send recurring invoices and receive recurring payments automatically on a predefined period without having to enter the transaction every single payment cycle. Recurring billing takes out all the guesswork and manual work associated with invoicing customers so that you can have a smoother, hassle-free billing process.
Get Started Today with ReliaBills!
If you’re a complete newbie to recurring billing, you can set your foot in the right direction with the help of ReliaBills. We are known for our invoicing system. But that’s not the only thing ReliaBills does. At the same time, we also boast a solid recurring billing software that has all the features you need to get started.
We understand that starting out is hard. That’s why our system will guide you every step of the way. In the end, you will get to create the ideal recurring billing strategy and start reaping the benefits and convenience of this billing structure. For more information about ReliaBills and its recurring billing software, click here. For pricing and other important details, click here.
To close this discussion, I would like to say that a pool invoice template is an absolute necessity if you want to improve your business operations and get paid on time. It will serve as proof that your business and legit and that you are a team of professionals.
And after reading this post “How To Create Your Pool Invoice Template“, your business will be having an easy time billing your clients.