We all love what trees can bring to our lives. It offers shade, oxygen, fruits, and even an attractive feature to our homes. However, it’s a different story when we’re dealing with a dead tree. If you have a dead tree in your backyard, you may have realized by now that it’s not good for both your home and your family. It’s a hazard that can potentially cause unwanted accidents sooner or later. That’s why for this matter, it’s essential to call your local tree removal service.
If you’re running a tree removal service, you know how hard and tiresome your job is compared to other service providers. Dead trees are massive and will require manpower and equipment to remove from a particular location. For your efforts, it’s essential to make sure that you get paid after your service. That’s why you need to know how to create and send a tree removal service invoice – also known as a tree service invoice.
What is a Tree Removal Service Invoice or a Tree Service Invoice?
A tree removal invoice or tree service invoice is a commercial document issued to a client on behalf of professional arborists and tree removal service companies. In addition, its purpose is to request the collection of payment for the removal of the entire tree. The service can also include stump removal. However, other cases aren’t included in the package since it’s a different type of service that requires different tools and instruments.
Tree removal is a complicated job, potentially requiring different line items and other equipment. Using a digital invoice, charges can be sent and displayed to the customer clearly and upfront. This billing process also reduces confusion, all while improving payment turnaround time and customer satisfaction and retention.
Types of Equipment for Tree Removal
Tree removal for both commercial and residential services requires an extensive list of items and equipment. There are three categories of equipment that tree removal companies should invest in:
Climbing and Rigging Equipment
Gear under these categories can be found for sale on various websites are selling climbing supplies. Some of the essential climbing and rigging equipment that your tree removal service company should purchase include the following:
- Protective clothing (gloves, goggles, helmet, etc.)
- Spurs (attach to work boots)
- Rope, blocks, pulleys, and carabiners.
- Rigging plates and thimbles
- Ascenders and descenders
From small tools to large machinery, cutting equipment can be found online and in your local industrial supply stores. It can also include heavy equipment ranging from cranes and large trusts to motorized hand tools.
- Hand tools
- Telescopic pole saws
- Hedge trimmers
- Heavy Equipment/Machinery
- Chip and dump trucks
- Skid steers
- Bucket trucks
- Stump grinders
- Log loaders
Average Tree and Stump Removal Costs
The cost that many arborists and tree removal companies set are usually responsible for their long-term success. A business plan is where every real and potential cost is considered. When you create a business plan, companies can ensure the rates they offer to their customers prove to be economical to the survival of their business. At the same time, it also lets them become affordable and enticing options for their clients.
- Tree Removal Costs: Depending on the potential risks involved (e.g., location, stump age, tree height, tree type), tree removal services can cost a few hundred dollars to a few thousand dollars; the price can also fluctuate the job’s level of complexity.
- Tree Stump Removal Costs: A tree stump removal can cost anywhere between $50.00 to $400.00 to be removed or about $2.00 to $3.00 per inch of diameter.
How to Create Your Tree Removal Service Invoice
Similar to other types of invoices, creating a tree removal service invoice involves a few steps. You can either download a free template available on several invoicing platforms, create one on an invoicing system like ReliaBills, or create your invoice from scratch on your preferred word processing application.
To create a tree removal service invoice, follow the steps outlined below:
Step 1: Download and save the tree removal invoice template.
If you opt for ReliaBills, you’ll need to create a free account to start creating your tree removal invoice on our platform. If you’re making one from scratch, you can search for a tree removal invoice template online and copy its format on your preferred word processing application.
Step 2: Introduce the tree removal company behind the invoice (you).
This invoice will introduce itself with a textbox and a few lines requiring content. The textbox found in the upper left-hand side will be for the ‘Professional Name of the Sender’ or the ‘Company Name’ of the entity behind the invoice. Start by placing this information.
The following lines presented will require the ‘Name’ of the tree removal technician, arborist, or representative sending the invoice.
Next, add the ‘Street Address,’ ‘State,’ and ‘Country’ where the tree removal service company will be receiving mail.
The two final lines will be for the tree removal company’s ‘Telephone or Mobile Number’ and ‘Email Address.’ These details should be supplied so that the client can reach out to the tree removal service during business hours in case of any concerns or inconsistencies with the invoice.
Step 3: Add an invoice number for reference.
The invoice should have a unique invoice number, which the tree removal service will assign to serve as identification in their filing system. Place this number on the line that says ‘Invoice no.,’ or add it on the top right-hand side of the invoice you’re making.
In addition, the calendar ‘Date’ when the document is completed and placed in effect by the service should also be reported. Place this information on the line right below the invoice number.
Step 4: Mention the Client.
The client who commissioned the tree removal must be documented and mentioned on the invoice’s ‘Bill To’ section. The ‘Name’ line will be for the client’s identity. After adding the full name of the tree removal client, you should also place the complete mailing address that they indicated on their info that’s saved on your system.
You can also ask them for their address if you don’t have this information yet. That way, you will also know where to send the invoice if you’re sending them a physical copy instead of a digital one (sent via email). Add the ‘Street address,’ ‘City, State,’ ‘Country,’ and ‘Zip/Postal Code.’
Step 5: Detail the tree removal/stump removal service required.
A billing table will detail the tree removal service and its corresponding costs. Each section of this table should be used to inform the client of the services that your tree removal company has provided. At the same time, it will also verify their debt for the commissioned service that requires payment. The ‘Description’ column is where you commence the series of entries that features details of the tree removal. Use dates, times, job numbers, or any other reference that the customer will recognize.
Step 6: Calculate and place the tree removal costs for the job.
The ‘Amount’ section is the total price charged to the client for the tree removal/stump removal services rendered. If you are providing a list of services, make sure you itemize everything. In addition, each price should correspond to a ‘Description’ in the previous box.
The ‘Subtotal’ of the service cost for the tree removal service will be the next part that you will supplement to the invoice. To do this, add the numbers that were reported as costs to a total sum. Then, record this to the right where the ‘Subtotal’ box is found.
If any products are sold or made for the client, then a ‘Sales Tax’ will be added to the total charge. Some states will also charge a ‘Service Tax’ depending on the work done. In any case, report the tree removal ‘Tax’ amount in the following line.
The ‘Total’ dollar amount owed for the tree removal service is defined by both the ‘Tax’ and ‘Subtotal’ added together. Document this result as the ‘Total Amount’ owed in the last box.
Step 7: Mention the payment grace period.
By attaching a grace period to your invoice, you can ensure that your client will pay on time since you’ve specified the exact period in which they can pay and when their payment will be considered late. It’s important to discuss this information at the bottom of the invoice. If you’re using a tree removal invoice template, the blank line between “Due in” and the word “Days” should be supplied with the number of days that define the period.
Step 8: Supply additional information for this job or transaction.
Address different topics on the blanket line after the words’ Comments or Special Instructions.’
How to Use Your Tree Removal Invoice
To utilize your tree removal invoice fully, make sure you follow the instructions below:
- Fill out the invoice form completely. Write the date, company name, address, and other relevant information mentioned in the previous section. You also have the option to give the job a name. In addition, you can also write a job description which can include the type of tree being removed and the tree removal service being used. The tree removal method, the truck and will be used, how it will be cut down and loaded into the transport vehicle will be details that will be included in the invoice. You should also list down materials and equipment used during the operation.
- The final amount charged. The total amount can be tweaked if you’re planning to incorporate taxes. You can also decrease the amount with discounts and promos. It will depend on the state’s taxation laws and other factors that you negotiate with the client.
- Issue a copy to the client. Once you sign the form, you can guarantee that you will be paid for the job. Issue a copy to the customer. You can then either print your invoice or save it on cloud storage for bookkeeping and documentation purposes. You can also send an electronic copy of your receipt through email or a physical one you can send via traditional mail.
- Keep in contact with your customer. It’s a great idea to keep a line of communication open with the customer even after the job is complete. You can send them emails or updates or have them like your social media profiles. That way, they will still get updates on your tree removal service even after the job.
In conclusion, the tree removal service is one of the busiest industries in the country. In other words, if you’ve been working hard in keeping a positive reputation and growing your business, it’s only right that you get compensated for everything. With a tree removal invoice, you can guarantee that you will get paid on time and earn the money you deserve.