Creating an Appliance Repair Invoice Template

Creating an Appliance Repair Invoice Template

Do you repair and restore different kinds of appliances? If so, you should know that getting paid fast and on time is your highest priority. Appliance repair and restoration isn’t an easy job. That’s why you need to make sure you get the proper compensation for your efforts, as well as for the quality of the work you put into your craft. For that reason, you should consider learning how to create an appliance repair invoice template.

What is Appliance Repair Invoice?

An appliance repair invoice is a document sent to clients as a request for payment for the maintenance or repair of any household electronic device. This category includes but not limited to the following:

  • Microwave
  • Dishwasher
  • Heater
  • Toaster
  • Refrigerator
  • Washer/dryer
  • Coffee machine
  • Other domestic appliances

Depending on the type of appliance being mended, the repairman or repair person will either fix the appliance on-site or require the owner/customer to drop it off at their repair center or facility. Either way, the invoice will be due and payable upon the completion of the appliance repair. As the customer, you also must check if your appliance is now in working condition before handing in your payment.

Where to Use Appliance Repair Invoice

In most cases, you will use your appliance repair invoice generally for appliance repair jobs. Appliance repair is a type of service for people who are in need of some professional help with fixing their common household electronic goods. Companies and repair shops that focus on mending appliances should know past and present models. Older appliances tend to break down and will need repairing. At the same time, newer models also have the chance to break down due to owner abuse or misuse.

Many companies that offer appliance repair also sell appliance products; however, it’s usually unnecessary to have bought a product from the company that repairs it. Instead, customers with appliances that need repair will always check with the manufacturer to find out who is authorized to provide proper repair services.

For example, if a customer has a refrigerator made by General Electric (GE) and is in need of repairs, their first course of action is to call GE to see who is authorized in their area to perform a repair. An appliance repair company should be sought for problems with the following items:

  • Water Heater
  • Washer
  • Refrigerator/freezer
  • Range/rangehood
  • Oven
  • HVAC system
  • Dryer
  • Dishwasher
  • Cooktop

Here are some of the well-known brands that are serviceable to repair:

  • Whirlpool
  • Samsung
  • LG
  • Maytag
  • Kenmore
  • Jennair
  • KitchenAid
  • Bosch

Why Should You Send an Appliance Repair Invoice?

If you run an appliance repair business, it’s only right for you to use an appliance repair invoice to ask for payment for your provided services. Homeowners tend to have high expectations for the services that they are looking to acquire. To stand out from other appliance repair companies, you need to provide the right invoice that is professional and clear. By either creating an appliance repair invoice or downloading a template online, you can easily document all the work that you’ve completed for a particular customer, along with all of the charges. If you want your invoice to be more convenient for both sides, you can even choose to get paid online.

However, one important element that some appliance repair companies tend to forget is that you should always include clear, detailed, and concise payment instructions on each appliance repair invoice. Doing so will help prevent delayed payment or nonpayment from customers.

What to Include in the Appliance Repair Invoice?

To make your appliance repair invoice template look legit and believable, it needs to look professional and contain all the accurate details pertaining to a payment due for services provided. Make your appliance repair service invoice template look even more professional by adding the following elements: your company information (business name, address, phone number, and email address) and the customer’s details (name, address, phone number, email address. You can also add their company details – if applicable).

Once you’ve added all the necessary details regarding both you and your customer, the next thing you’ll need to include is information about the appliance repair work that you performed for the customer. Your invoice should include an itemized list of the services and products that you’ve provided and used. Every line item should also have its corresponding price and charges to ensure utmost transparency.

Apply discounts, sales taxes in the calculation of the total. Add everything together and place the total amount at the bottom of the invoice. This amount will be what is due to you from your customer. Don’t forget to add relevant dates when the invoice is created and the payment due date. Finally, make sure you add some personal notes at the bottom to either provide more details about the invoice or show appreciation to your customer (a short ‘thank you’ message). 

How to Create Appliance Repair Invoice Template

As with all the invoices that we’ve shared on our blog page, creating an appliance repair invoice has three options: you can either download a free template on your preferred invoicing platform, creating one straight from the site itself (like ReliaBills), or make one from scratch on your preferred word processing application.

To help you create a consistent invoice, we’re going to show you how to create your invoice from scratch – along with providing useful notes if you choose the other two paths.

Step 1 – Open Your Preferred Word Processing Application

You can use Google Docs, Google Spreadsheet, Microsoft Word, Microsoft Excel, PDF, or any application you feel most comfortable with. If you opt for the other two options, either download the free appliance repair invoice template on your preferred invoicing platform or create a free account on ReliaBills so you can start creating your invoice right on the site.

Step 2 – Search for an Invoice Template

The easiest way to know how to create an invoice is by replicating one that’s already available online. Of course, you can always go the easy route by downloading a template and then just filling out the blank fields. However, if you want to make your invoice a lot more personal, then you can choose a particular invoice online and replicate it your way.

Step 3 – Start Customizing

Once you’ve chosen an invoice template, you can now start with your customizations. First, start editing the invoice – make sure it reflects the details of your project. Make sure you include the following information:

  • Your company logo, if you have one.
  • Company information, including your name, address, phone number, and email.
  • Client’s contact details.
  • The invoice date and payment due date.
  • Unique invoice number
  • An itemized list of your appliance repair services, along with brief descriptions, the corresponding number of hours worked, the quantity of items that you’ve repaired, and the rate of each item.
  • A subtotal of each repair service
  • The payment invoice terms, including payment methods and details on late fees.
  • The total amount due for the invoice, including all applicable taxes.

Step 4 – Make Sure Everything is Clear and Concise

No matter what beatification you do to your invoice, make sure that it presents all of the details clearly and concisely. Separate each section with lines, tables, and columns. Label each of the areas properly when necessary, and make sure you double-check on your itemized list of services or products provided. Correct any mistakes you’ve made during editing to make sure your appliance repair invoice template is error-free.

Step 5 – Save the Invoice

Once you’ve added all the necessary information to your invoice, make sure you save the completed document to your computer. Save it on both .docx or .PDF format. The former will be used for editing, while the latter will be the one you send to your client to be altered.

Step 6 – Send Your Invoice

Send your appliance repair invoice to your client. You can either print it and send it to them via traditional mail or send an electronic copy through email. You can also add a short cover note that will mention all the important details like the invoice due date and the total amount owed. That way, your client will have the option to either look at these essential details or look at the full invoice for more information.

Wrapping Up

Now that you know how to make one creating appliance repair invoices should be something that you will get used to doing more often. Use this article as a reference if you get lost or if you forgot some important details. Don’t forget that you can always create as many invoice templates as you want. Get started today!

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