How to Set Up Recurring Payments using your Billing Software

How To Set Up Recurring Payments using your Billing Software

If you’re doing business in the highly competitive industry of subscription marketing, you know that monthly recurring revenue is your lifeline. So, if you have yet to set up your recurring payment system, it’s about time you do.
This post will tell you what you need to do to set up and start accepting recurring payments. That way, you won’t have to keep asking your clients for payment whenever their due date is around the corner.

Benefits of Recurring Payments

There’s a reason why most subscription-based businesses rely on recurring payments. It’s a system that automatically collects payments from your customers on whatever date you set. Payment collection can be at regular intervals of time – e.g., weekly, bi-weekly, monthly, or even quarterly. Even from the customers’ perspective, recurring payments are a quick and convenient way to pay their bills. It’s also one less invoice they have to worry about among other payment obligations.

On the other hand, recurring payment from a business’s perspective offers the following advantages:

  • Predictable cash flow: when a business can predict their potential cash flow, they will be more informed on present and future expenditures and investments.
  • Scales well with customers: your customers won’t have to pay for a new version. Instead, all they need to pay is to either choose the upgrade or a higher plan. This level of flexibility helps create solid relationships with customers. Your customers will also be more loyal to your business.
  • Predictable revenue: a business that has predictable revenue is attractive to potential investors. When you’re in the growth phase, a recurring revenue serves as your buffer for any possible fluctuations in earnings that your business might face along the way. Present and future recurring revenue predictability will help when you’re looking to take your business to a new level by raising your funds.

What You Need to Do to Start Accepting Recurring Payments

In its most basic sense, accepting recurring payments involve two blocks:

  • Billing logic: calculating prices for purchases made, grandfathering, taking proration into account, requesting payment, etc.
  • Payment processing: the process where your customer’s card is charged with the amount is then credited to your merchant/business account.

It is also possible to accept recurring payments with only a payment processor, as long as you have a self-built billing engine. You can also make use of the basic billing engines provided by popular payment gateway systems available online.

However, not when you’re in the hyper-growth phase. It will get progressively harder to get paid as your services, products, customer, and even pricing start to scale. Whether it’s free trials, evolving price tiers, discounts, extensions, taxes, or upgrading customer plans, every block you add means someone has to tell the payment processor what payment to take and when.

Processing and accepting payments are a business necessity. However, keep in mind that they’re also a chance for your business to provide a convenient payment experience to your customers and built trust. Next, let’s discuss some must-have features for you to start accepting recurring payments.

What is a Payment Gateway

A payment gateway is a safe and secure connection between a merchant’s website or mobile app and the bank. This type of process encrypts sensitive card details and ensures that they are passed securely from the customer to the bank via the merchant.

Here are some essential factors to consider when choosing a payment gateway:

  • What billing logic do they support?
  • How much time does it take for them to transfer funds from your customer’s bank account to yours?
  • Do they let your customers complete the checkout process on your website, or do they redirect your customers to their platform instead and complete the checkout process there?
  • How many different currencies and payment types do they support? (This is important if you also have international clients).

Some popular payment gateway platforms for global transactions are the following:

  • PayPal
  • Stripe

These payment gateway tools are used by many small and big-market companies around the world. You can do some research to find and compare payment gateways in your country.

Payment Methods Used for Recurring Payments

A subscription-based business model allows you to go global even if you’re starting. To broaden your footprint and expand your reach, your business should start accepting various payment methods. That way, you customer can choose the method that’s most convenient for them. At the same time, it also helps retain your existing customers. With that said, here are some popular payment options that your subscription business should support:

  • Online debit or credit card payments (Mastercard, Visa, American Express, etc.)
  • Digital wallets, also known as e-wallets (Google Pay, Amazon Pay, Venmo).
  • Direct debit
  • ACH (automated clearing house)
  • Offline payments

Setting Up Payments with your Recurring Billing Software

Setting Up and Accepting Recurring Payments with Stripe

Stripe is one of the leading online payment processing systems available in the market right now. It supports a wide range of online payment options worldwide, and you can even integrate it with your preferred recurring billing software to start accepting recurring payments. Here’s how you set up and accept recurring payments with Stripe:

  • Step 1: Click “Settings” > Configure > Payment Gateway > Add Payment Gateway > Stripe
  • You can also configure Stripe either from your test or live account.
  • Step 2: Create and log in to an existing account.
  • Step 3: The Configure Stripe page will now open, displaying a green circle that indicates it’s already active.

Setting Up and Accepting Payments with PayPal

PayPal is a secure global payment gateway service. It’s been around for quite a while now yet continues to see relevance among agencies, businesses, freelance workers, digital marketers, and more. You can integrate PayPal with your preferred recurring billing software to avail the following services:

  1. Express Checkout
  2. PayPal Payments Pro
  3. Pay Flow Pro
  4. PayPal via (your preferred recurring billing software)

Setting Up and Accepting Payments with ReliaBills

ReliaBills is one of the top-performing invoicing platforms available on the internet. With ReliaBills, you can completely automate the creation of your invoices. You can even automate your installment billing, variable billing, and of course, recurring billing. Here’s what you need to do to set up and start accepting recurring payments using ReliaBills:

Step 1: Start at the “Invoices” tab > “Recurring Invoices.

Step 2: Creating a recurring invoice isn’t different from creating a single invoice. First, select the Customer.

Step 3: If you haven’t created any yet, go to the “Customers” tab and create a new customer there. Only “Active Customers” are displayed in the drop-down for you to select.

Step 4: If you don’t see the customer you created, search for them in “Customers” and make sure their status is active.

Some of the several terms that you need to get familiar in the “Recurring Invoice” Tab

  • Recurring Profile: defines when and how frequently invoices are to be granted.
  • Invoice Details: defines the invoice that’s to be generated.
  • First Invoice: the option of having your invoices generated based on either a due date or a create date. Use the drop-down to have your invoices due on the same day each period or created on the same day.
  • Days to Pay: if you selected to have invoices generated based on the create date, you will select how many days after the invoice would be due. However, if you selected to have your invoices generated based on the due date, you should choose the number of days before the due date invoice would be created.
  • Repeat Every: Use the drop-down to have your invoices generated based on a defined number of days, months, or even years.
  • The total number of invoices to be created: Leave this field blanket if there’s no fixed number of invoices to be created and payments to be made. If you’re setting up a fixed number of payments (e.g., installment plan), enter the number of invoices that you will create over the span of a particular period.
  • Details: This section should be filled with all of your information.
  • Notifications: This section defines whether or not you want to send each invoice to your customer when generated. Some business prefers to bill their client. In that case, choose “No.” However, if you want ReliaBills to send the invoice automatically after generation, select “Yes.” If your business has add-on fees in addition to the normal, recurring fee, ReliaBills allows you to benefit from automated invoicing. However, you can also delay the automation by a few days if you want to. That will give time to make any modifications or additions.

Wrapping Up

That’s it! You’re all set to start accepting recurring payments. These are all the information you need to know to take your subscription business to the next level by accepting recurring payments. Good luck!

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