Do you have a green thumb and considers gardening a passion? If so, then a gardening service may be the ideal business for you. Not only will you be able to do your passion, but you’re also earning from it at the same time.
That means you also need to know how to bill your clients the right way and get paid fast. That’s why you need to learn how to create a gardening service invoice. This type of invoice is made specifically for gardening and landscaping service providers. That way, their customers will recognize them and pay them for their services.
What is a Garden Service Invoice?
A gardening service invoice is a type of invoice document containing a list of expenses and labour charges that freelance gardeners and gardening service providers use to inform their clients of the total cost of the work they rendered. At the same time, it also details any pertinent information regarding the services provided.
The use of an invoice offers a more formal billing method that increases the chances of getting paid on time and increases the organization of the issuing contractor. It also improves the relationship between the gardening service provider and its clients. The presence of an invoice offers an organized presentation of the services, their corresponding costs, and the total amount that the client owes to the business. It also contains the contact information of both parties involved (company and client) to ensure an open communication line.
What Does a Gardener Do?
A professional gardener specializes in planting, cultivating, and caring for other people’s plants or garden. They offer their service at various levels – from residential to commercial clients. The services that a gardener provides will depend on the variety of the plants and the size and location of the garden.
Professional gardeners also offer specific gardening skills, including the following:
- Plant flowers, trees, seedlings, lawns, shrubs, herbs, and vines;
- Calculate the cost of expenditures for both plant and garden;
- Proper care for gardening equipment, tools, and even machinery;
- Weed and pest removal and prevention;
- Monitor health of all types of plants, shrubs, trees, etc.; and
- Grass care (mowing, trimming, mulching, and aerating).
Part-time or freelance gardeners can have a limited number of tasks. Some can only serve one-time orders, such as planting an array of plants or trees, clearing weeds, or creating a new flower bed.
Requirements to Become a Professional Gardener
Are you interested in becoming a freelance gardener? You might be wondering what requirements you’ll need to comply with. For freelancing, you’ll be happy to know that there are no formal requirements except basic gardening knowledge and the desire to learn and improve your skills. At the same time, you also need to have a passion for serving other people’s gardening needs.
If you’re looking for a spot in an established gardening company, you’ll need to meet a set of industry-standard requirements to qualify. These requirements may include the following:
- High school degree or General Education (GED)
- Mobility without any restrictions; must be able to lift heavy objects
- Gardening and/or landscaping experience
- A keen interest and passion for gardening and plant life
- Basic to intermediate knowledge of landscaping design
- Plant care skills (applying fertilizers, soil knowledge, and pest prevention).
- Comprehensive understanding and familiarity of local plant and tree species.
How to Set Proper Pricing for Your Gardening Services
Setting prices that are on par with your gardening skills and effort wiling maintaining a reasonable option to customer can be a challenging task. Like most jobs, setting a fair and profitable price range will take time, experience, and discipline. For guidance on the price-setting process of your gardening business, consider the following steps:
1. Overview Costs
Make sure you take into account every possible cost that you might accrue. The fuel or transport fee for driving to garden locations, the depreciation of tools, soils, and plants (if you’re providing it for the customer), salaries, and the time it takes to travel to customers. Make sure you list all of these items, add their corresponding costs, and write down the total value. It’s much like creating an invoice. However, you’ll be using it to foresee potential costs in a particular gardening project.
2. Task Performance
To determine the amount of gardening work that can be accomplished in an hour or day, make sure you track each task’s time. Record the results and update them from time to time. Strive to improve your services’ speed and consistency, especially if you plan to charge for service packages instead of an hourly rate. To make sure you’re not going overboard with your pricing, make sure you scout other gardeners and gardening service companies.
Take a look at their packages and the time it takes them to complete a gardening task. Your competitors will provide valuable information, so make sure you take full advantage of that.
3. Setting the Right Prices
Take the total value of your operational costs and add a percentage to that value. That way, you can make sure that a profit is earned with every project. These percentages can range somewhere between 5-10%.
Before you finally set on a price, gather all of the insights that you gained from researching your competitors. Doing so will ensure that the prices you charge are fair, attractive, and within the range of other gardening services. It will also make sure that your pricing is within the area where the gardener will be looking or bidding for work.
How to Create a Garden Service Invoice
Creating a gardening service invoice is a matter of choosing which options you’re going to opt for. You’ll have three options to choose from:
a) Downloading a free garden service invoice template from an invoicing platform like QuickBooks, FreshBooks, or Invoicely;
b) Creating your invoice within an invoicing platform like ReliaBills; or
c) Drafting your own invoice using word processing applications like Microsoft Word or Google Docs.
Whatever option you choose, you will still likely follow the following steps in creating an invoice.
Steps in Creating Garden Invoice
1.1: Download the Free “Garden Service Invoice” template from your preferred invoicing platform. (if you’re opting for options 2 and 3, skip this step.
1.2: For option 2, you’ll need to create an account on your preferred invoicing platform before you can start creating your invoice. ReliaBills, for instance, requires you to create a free account before you start using their invoice services.
1.3: For option 3, you’ll need to open a word processing application like MS Word or Google Docs before you can get started.
2: Add your business branding (company logo, brand colours and other relevant themes).
3: Insert your name, business name (if applicable), and contact details at the top right.
4: List all of the gardening services you provided, as well as a short description and corresponding price of each one.
5: Add any potential materials that need compensation for, along with their corresponding description and cost.
6: Place your client’s name, business name (if applicable), and contact information.
7: Add up the total of all the services and additional materials provided. Include the “Total” section of the invoice and add the total amount there.
8: Mention your accepted payment options.
9: Insert your company’s late fee policy, as well as other policies, in the “Notes” field located at the bottom of the invoice.
10: Save your work so that you can access it later on.
Note: You should also consider adding a unique invoice number to each invoice that you send to your customers. This number will let you track your invoices and locate them in your records.
With a proper garden service invoice, you won’t have to worry about getting paid. And by using automated invoicing software like ReliaBills, you’ll have more time to focus on your craft and improving your business as a whole. Use this article as a guide to help you create a proper garden invoice and impress your customers even more.